How to Manage a Team Remotely

manage team remotely

Do you manage a team remotely? It can be quite challenging to lead a team to start with, but what if the team members are not working in the same building? Is it more difficult? It doesn’t have to be!  When properly managed, remote teams tend to be as efficient as those whose members spend eight full hours in the office.

Managing a remote team might seem frightening at the beginning, but with the right tools and mindset, it gets easier. Here are some tips that will help you manage your remote team successfully.

1. The structure is a remote leader’s best friend

Setting goals and expectations is a crucial factor when leading teams, especially when you are not in the same place. It is essential to define the expectations from the start clearly. The creation of detailed and structured plans will help you make a smooth workflow and enable better remote collaboration.

2. Open communication is critical for remote teams

You should dedicate time to talk to your remote employees; some one-to-one time will make them feel like a relevant part of the team and increase their motivation Show your employees that you are available to help them when needed and express appreciation for their work. The combination of open communication and constructive feedback will build a healthy relationship.

3. Build their work when managing a team remotely

You have to rely on your team, trust their work and capacities. Stay away from micromanaging them because each person has their own working style. By entrusting your employees, you will allow them to work with more freedom and make them feel more comfortable and happy at work. The focus should be on the goals and not on the process.

4. Use video to build trust

To build trust and a “team culture,” it is recommended to use video calls as much as possible. It creates a sense of proximity and confidence. Dedicating time to talk face to face with your employees both individually and as a team creates stronger relationships and brings a feeling of belonging and integration. Due to the importance of communication, it is crucial to find the communication tool that suits your necessities best.

5.  Use collaboration tools to manage a team remotely

Remote work does not mean that there is no collaboration within the organization. There are many online tools out there that can help remote teams to work with each other as if they were sitting in the same office. Tools such as slack or eyeson help to create a good communication flow and even allow us to work on creative processes together.

6. Take international factors into account

On many occasions, your employees will be in a different country under a different time zone. You should consider this time difference and try to find the best schedule for both parts. You might also face different cultures; in this case, you should respect them and try to adapt and integrate them as much as possible.

7. Try to meet regularly

Just because you don’t work in the same office doesn’t mean you don’t have to meet in-person from time to time. On-site meetings will be something your team will look forward to and keep them motivated.  It will also be an excellent way of building a stronger sense of belonging. Keep in mind, though: Meaningful connections do not come from the in-person meetings alone. You will work to develop these relationships throughout the year. However, the times when you meet, in-person will strengthen the bonds you have created throughout the year.

Dedicating time to communication and clarity are essential aspects of a successful manager; the same occurs when managing remote teams. To sum up, integration, communication, and transparency should be your top priorities.

Try to incorporate these recommendations to your managing strategy and it will help you lead a productive and motivated remote team.

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